Financial Information includes the following:
Payment of Fees
Payment of fees may not be deferred. All fees are due and payable upon registration. Some mandatory fees are optional for the student taking less than six credit quarter hours. A student choosing an optional fee must make payment according to the following schedule:
Elective fees, as established by the institution, include dormitory rentals, meal plans, post office box rentals, etc. A student who elects and/or benefits from elective fees, as established by the institution, must make payment immediately.
The registration process is not complete until all applicable fees are paid. A student's classes may be cancelled if all applicable fees are not paid within the specific time frame. Any payment offered past this specific time frame may require permission from the registrar or his/her designee. A financial obligation is created by the approved financial aid recipient with the submission of a fee statement, in lieu of payment, will consider the financial aid student registered; therefore, the financial aid recipient has an obligation to follow all procedures to either complete payment or formally withdraw. The effective date of withdrawal may indicate a financial obligation is due Valley View University, which may require payment with funds other than financial aid.
Late fees will be assessed on the payment of mandatory fees and/or payment of Resident Hall charges. Any check which is returned unpaid, for mandatory fees and/or residence hall charges, will have late fees assessed according to the time of redemption.
Timings Schedule
Late fees will be effective on the day following the end of the official drop/add period on mandatory fee or fees. When a student is notified that a room is available in the residence hall, student has one month before the beginning of the semester to pay the rental charge to be accommodated. Late fees on returned checks issued for payment of mandatory fee(s), or residence hall charges, will apply after the requested date for payment of the returned check on the letter issued by the business office. This will generally be a minimum of ten calendar days. The payment of late fees does not waive the payment of returned check charges.
Late Fee Amount & Returned Checks For Payment of Fees
The amount of the late fee is thirty GHc. This amount will be assessed separately to mandatory fee(s) and dormitory rental charges.
If a student issues a check for the payment of fees and this check is returned by the bank as being unpaid, the Business Office will take the following action:
- A letter will be issued to the student through the relevant head of department professor(s), requesting that the letter be given to the student.
- The professor will be informed that the student cannot return to class after this particular class period without authorization in writing, from the Business Office. If the student redeems the check, a note will be given to the student allowing him or her back in class.
- If the check is not redeemed, the Business Office will contact the Director of Admissions and Records to drop this student from the roll as this student did not pay the fees and is therefore not a student.
- If the returned check is for payment of dorm charges, a notification will be given to the hall dean that the student has not paid the rent and that it must be paid immediately or the student must vacate the dorm.
- A student who totally withdraws from the University officially may receive a prorated refund during the refund period.
- To withdraw officially from the University, a student must be processed through the Director of Admissions and Records.
- Refunds are processed through the Finance Office after it receives proper documentation from the Director of Admission and Records Office.
- The amount of refund is determined according to the effective date as shown on the formal withdrawal form.
- Refunds will be made to the individual and/or to the agency that provided the fees and tuition.
- No refund will be given to a student who partially withdraws from the University
- A student who totally withdraws from the University officially may receive a prorated refund during the refund period.
In both cases the student's records will be frozen, and there will be a returned check charge whether the check is redeemed or not. And in the case of the dorm there will be a pro-rated rent charge that the student will need to pay in addition to the returned check charge. The student's dorm deposit will be utilized for pro-rata rent charge and returned check charge.
A check accepted by Valley View University that is not paid by the payer’s bank and is returned to the University will be considered a returned check.
A charge of fifteen GHc or five percent of the face amount of the check, whichever is greater, will be assessed on all returned checks. One exception is permitted. This exception will be a documented bank error. The acceptable documentation will be a letter from the bank stating the error was the bank's and not the payer’s.
Returned checks may result in criminal prosecution according to the law of the land.
Late fees may apply to returned checks. The policy on late fees will define these circumstances.
Advance Registration
Advance registration is a period of time whereby registration can be effected for students, during any particular semester for a succeeding semester, with a specific cancellation date if certain actions are not completed by the student.
These actions consist of either paying the fees owed, as indicated by the fee statement, or submitting the fee statement to the financial aid section of the business office, if they have approved financial aid. The fee statement, in all cases, will be verified with the computer enrolment data.
Students who do not comply with one of the two actions described above will be on a cancellation list to the admissions and records office following the specified deadline date.
Regular Registration
Regular registration is the time frame immediately prior to the beginning of a semester where a student registers for classes. A student can be either registering for the first time, for this particular semester, or was unable to complete the advance registration process for this particular semester and is re-registering.
The registration process is not complete until payment of fees is completed. The payment of fees is considered complete when monies are remitted for all fees, or an approved financial aid recipient has submitted his or her fee statement to the business office. If a student's payment of fees has not been received by the appropriate registration deadline, the student will be on a cancellation list which will be forwarded to the admissions and records office following this deadline date.
The receiving of a fee statement from an approved financial aid recipient obligates student to either complete the financial aid process, or formally withdraw from the University. Once the fee statement is submitted, a student is not placed on a cancellation list.
Refund of student Fees
If a student withdraws from all courses at the University, within the allowed time, there is a mechanism for him or her to receive a refund of all or part of the semester’s tuition and other fees.
Tuition And Fees
Note: Refunds are made in accordance with the policies of the Board of Trustees.
- To withdraw officially from the University, a student must be processed through the Director of Admissions and Records.
- Refunds are processed through the Finance Office after it receives proper documentation from the Director of Admission and Records Office.
- The amount of refund is determined according to the effective date as shown on the formal withdrawal form.
- Refunds will be made to the individual and/or to the agency that provided the fees and tuition.
- No refund will be given to a student who partially withdraws from the University
Financial Aid & Scholarship
The Financial Aid Office will advise the Finance Office if refunds from donor-designated scholarships are to be given to the student or to the donor. All other refunds will be applied to the financial aid/scholarship fund.
For Financial Information contact:
Student Accounts Office
Valley View University
P. O. Box AF 595,
Adentan-Accra.
Tel : 233-302-929262 or 233-302-508998
